Catering Terms & Conditions:

In order to avoid any misunderstanding regarding reservations, the following are our
terms and catering conditions. 

Deposits & Payments:

• We require a 50% booking deposit to confirm the booking. We do not hold open any dates under any circumstances without a deposit. Please pay your deposit as soon as possible and email us your proof of payment so we can reserve your booking.
• If you are booking well in advanced for your function, feel free to ask for terms to pay off your deposit.
• Please use your BR Quotation reference number when making payment.
• The final payment of the balance of the order is to be paid via EFT no later than 5 days before the function date and proof of payment to be emailed to info@spitbraaifunctions.co.za.
• All payments must be done via EFT as we do not accept cash.
• Please note that all deposits paid are Non-refundable.
• Bookings can be rescheduled provided that enough notice is given.
• All functions not carried out within 12 months of the original booking date, will forfeit their deposits.
• Prices are subject to change without notice.
• Spitbraai Functions reserves the full payment on time as per our Terms and Conditions.
• Bookings less than one week before the function date must be paid in full.
• The travel cost will be calculated according to the size and the distance of your function.

Amendments and Final Numbers:

• We cater for a minimum of 35 people on our Special, Menu, Potjie and Braai Options and a minimum of 25 people on our Package Options.
• 7 days prior to the function no changes will be accepted, this includes catering numbers, menu changes, serving times and special instructions.
• All changes must be in writing via email and no changes will be accepted telephonically.
• We work on 450g lamb (raw weight) per person. Our other meats vary in weight from 120g to 180g and our side dishes work out about 100g to 120g per person. These are very generous portion sizes and we never run out of food if the quoted amount of guests eat from the menu. You do however know your guests better than we do so if you feel they need larger portions than the above please rather ask us to quote for more people. 

• Please adhere to your set serving time. We only allow 90 minutes for serving a Main Course and an extra 30 minutes if a dessert is served with your menu.

• Your Event:
• Unfortunately we do not do site visits before the event, but please forward us photos of the setup area.
• We do require easy access to the braai and serving site or you need to arrange for extra hands to help carry the equipment. We do not carry our equipment further than 50 metres from our vehicles. 
• Please make sure that our spitbraai machines will fit through all doors and gates. Dimensions: Width 800mm, Length 1300mm, Hight 1200mm.
• For the spitbraai we will require a 3x3m space that is out of the wind and also under cover (a gazebo will be sufficient) and level space. The spitbraai should not be more than 30m from the serving area.
• For the serving area we require full cover that is out of the sun and the wind.
• Please ensure that there is enough lighting if it is an evening function.
• We will require an electrical Power Point for the spitbraai motor. We will provide a 20m extension cord.
• We will require warm water for our warmers one hour before serving time.
• Please note that we do not leave any of our equipment behind under any circumstances.
• Our spitbraai machines can be operated manually should their be loadshedding on the day of the function.

General Liability:

• We do not accept liability for any failure to provide the service contracted which are due to circumstances beyond our control (Road accident traffic, Road closure, Malfunction of equipment, Force Majeure or any related events...)

Most Frequently Asked Questions:

What is the estimated cooking time for a whole lamb on the spitbraai?

• A whole lamb on the spitbraai takes approximately 2-3 hours to cook to perfection.

What time will your team arrive at the function?

• Our Spitbraai Team will arrive +-5 hours before serving time.
• Functions larger than 100 guests, 6-7 hours before serving time.

Will you need directions to the venue?

• We have GPS systems so usually a street name, number and area name is sufficient. 

Can we keep the leftovers?

• Yes, you may keep all the leftovers. Please remember to bring your own containers.  

How far do you travel?

• We cater for the entire Western Cape and surrounding areas.

Please contact us if you have any further questions